A form builder earns a place in a regulated industry by matching the rulebook that governs the data it collects. For example, the HHS Privacy Rule governs health information, the PCI Security Standards Council maintains PCI DSS for card data, the U.S. Department of Education enforces FERPA for student records, and the FedRAMP Marketplace lists the cloud products approved for federal use. Each compliance claim a vendor makes should trace to one of these named authorities. The five platforms below show where each vendor stands.
What Regulated Buyers Check First
Buyers in regulated industries start with proof, not features. They request a signed Business Associate Agreement before patient data enters a form. They request a SOC 2 Type II report that covers an observation period. They request single sign-on and an audit trail that records both changes and access. Vendors gate these items by pricing tier, so the useful question is which plan includes each item, not whether the vendor mentions it on a security page.
FormAssembly
FormAssembly is FedRAMP Certified, offered in partnership with FedHIVE, and buyers can confirm that status on the FedRAMP Marketplace. The platform supports SOC 2 Type II, PCI DSS, HIPAA, and GDPR requirements, and it provides a Business Associate Agreement on its enterprise-level plans. SAML and CAS single sign-on, role-based permissions, and a field-level audit trail give IT teams the controls a security review demands. Conditional logic adapts one form to each respondent, so a patient, a borrower, and a student see the fields that apply to them. Forms connect directly to Salesforce, so regulated data lands in the system of record instead of a separate store. FormAssembly serves healthcare, financial services, government, and higher education teams from one platform.
Formstack
Formstack combines forms, document generation, and e-signatures in one workflow platform. Its enterprise tier includes SOC 2 Type II certification, HIPAA support with a Business Associate Agreement, SAML single sign-on, and role-based access control. Formstack connects to Salesforce and to several EHR systems, which helps healthcare teams move form data into clinical workflows. Larger organizations with several departments fit this platform best. Government buyers should confirm any authorization claim on the FedRAMP Marketplace before relying on it.
Jotform
Jotform provides HIPAA support, including a signed Business Associate Agreement, on its higher-tier plans. Jotform Enterprise adds SAML 2.0 single sign-on, SCIM provisioning, and private cloud or on-premise deployment options. For public sector buyers, Jotform describes Jotform Government as following StateRAMP security standards and reports TX-RAMP authorization for Texas government entities. Jotform began as a general-purpose builder, so teams should test whether its compliance controls cover every form in scope.
123FormBuilder
123FormBuilder lists HIPAA, GDPR, and SOC 2 compliance, SSO authentication, and access control on its enterprise page. It offers two-way Salesforce integration and a Salesforce app on the AppExchange. This platform suits teams that want Salesforce prefill and compliance claims under one enterprise contract. Compliance coverage varies by plan, so buyers should ask which plan carries the Business Associate Agreement.
Formsite
Formsite is a long-established builder with HIPAA-compliant plans that include a Business Associate Agreement. It suits smaller practices and departments that need compliant intake and consent forms without a full workflow platform. Its Salesforce connectivity and document automation run shallower than the platforms built for larger regulated organizations.
Choosing Between Them
FormAssembly fits regulated teams that need federal authorization, Salesforce connectivity, and audit depth in one platform. Formstack fits organizations that want document generation and e-signatures bundled with compliance. Jotform fits teams that want a familiar builder and have a specific government or healthcare tier in mind. 123FormBuilder fits Salesforce users who want prefill and compliance claims at an enterprise contract. Formsite fits smaller teams with straightforward HIPAA intake.
Whichever vendor a team shortlists, it should verify each certification with the issuing authority, whether that is a SOC 2 report, a signed Business Associate Agreement, or a FedRAMP Marketplace listing.
FormAssembly vs. the alternatives
Take a closer look at how FormAssembly compares to other form-building platforms.
