FormAssembly Helps Give Something Back Implement Smarter Data Collection for Student Programs
amount spent in tuition funds
students enrolled in the program
Grade Update Forms
With FormAssembly, students can self-report key metrics that the organization monitors
When students participate in Give Something Back’s scholarship and tuition programs, they’re responsible for submitting status and educational updates. Jonathan and his team have envisioned a process where students use web forms as a way to learn to self-advocate on their educational journey. In half a year’s time, the organization has collected nearly 700 report card scores and essay submissions from students in the program.
“We’re collecting so much more than just a report card. We’re updating contact information, grade by grade updates from the semester, looking at graduation rates, etc.,” he said.
Mentor and Student Feedback Forms
Mentors have a simplified way to submit regular updates
The organization’s network of adult and professional mentors also uses intuitive web forms to provide regular updates about their work and relationships with each student. Picklists are available in each form to identify students, and mentors can rank their experiences on scales.
On student feedback forms, several hidden fields operate in the back of each form. These fields monitor for “red flags” and distribute tasks to the appropriate office for follow-up. Particular scores trigger alerts to help the team deliver timely outreach if students appear to be struggling academically or personally.
With FormAssembly, the amount of time needed to complete the form is dramatically reduced. The new process allows both the mentor or student to cut right to what is needed, instead of submitting repetitive data that the organization already knows.
Event Registration Forms
Give Something Back finetunes the registration and RSVP process with smart web forms.
Give Something Back offers many events throughout the year, including overnight college visits for students, and a large annual dinner where students can bring guests. In particular, the annual dinner form is complex and based on the data in a student’s Salesforce record, the form changes the number of eligible guests. Event forms combine sets of conditional logic to determine attendance details.
In spring of 2019, the organization collected nearly 500 responses (accommodating over 800 students and guests) for the annual dinner event.
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