Major forms in use (consolidated from 250 forms)
Locations in the US & Mexico
Annual growth in families served
Free program hours annually
Program Sign-Up Forms
FormAssembly powers the signup process for children and families enrolling in programs.
The primary use case for GiGi’s Playhouse involves registration for programs such as Literacy, Math, Speech, Career Education, and GiGiFit. Many separate forms have been consolidated to allow for one streamlined process. Form components include the ability to gather contact information, receive medical approval, and determine a student’s level of functioning as it relates to participation.
Program Outcome Forms
Custom URLs provide one-on-one feedback per student.
Mitchell reports the use of FormAssembly to create Program Outcome forms has been extremely successful. These forms are used to evaluate and gauge a student’s progress throughout different services. The team at GiGi’s Playhouse can send an email with a smart, prefilled link that dynamically loads a student’s information into the form.
Volunteer Signup Forms
Salesforce Dynamic Picklists elevate volunteer form capabilities.
Staff at GiGi’s Playhouse use volunteer signup forms to place control in the hands of individual playhouse locations. When volunteers go on the public website, they have immediate access to any available volunteer categories, and they can select which of those interest them. Moreover, individual playhouse locations have the ability to change the options that volunteers see per form. This feature, powered by Dynamic Picklists, is helpful when a particular role is at capacity or requires more volunteers at a given time.
Internal Administrative Forms
Staff can quickly access or sign important business documents.
While this is a new use case for GiGi’s Playhouse, the organization can leverage internal web forms to streamline administrative processes. The team currently uses FormAssembly for operating agreements and other necessary documents.