Getting Started: Creating Web Form Invitations and RSVPs

This article is part of a series on getting started with FormAssembly.

Did you know that FormAssembly can help you with more than just business forms? There are a variety of web forms that you can create with FormAssembly. Need invitations for a party? Want to create a fun movie survey to help you and your friends choose the Saturday night movie? FormAssembly can help you create any of these forms and more.  FormAssembly is an easy-to-use web application that anyone can use to create great web forms whether it’s for business or anything else.
In this example, we’ll create a party invitation for a high school graduation open house. It will include a RSVP section so guests can respond right away.
Step 1. If you don’t already have a FormAssembly account, create your account here and select the free plan. You only need to provide your email address and choose a username and password. You’ll be done in 30 seconds.
Step 2. Once logged into your account, click “New Form” in the upper left corner.
Step 3. You’re now in the Form Builder.  You can click “unnamed form” in the outline on the left side to  rename the form to whatever you would like to call it. We called our form, “Jamie’s Graduating from High School!” And because this is an invitation, we changed the “Submit” label button to “Send” .

Step 4. Click “Add Image or Text” in the top tool bar. In the “Text Editor” box, write the text of your invitation. If you wish, you can add images as well  (picture, clip art, etc.) here. Click “Browse,” search for your image, select it and then click “Upload.”

Step 5. For these next steps, select “New Question” and ask for the information you  need. For instance, the name of the person attending, how many guests will accompany them, and if they have any comments or requirements you should know about such as food allergies or disability access.

For example:
Select “New Question”
Type: ‘We plan to attend’
Select “Radio Buttons” and type in ‘Yes’ and ‘No’

To add the note about ‘RSVP on or before Sunday, May 1, 2011. We hope you can join us!’ simply click “Add Image or Text” again and type in your copy.
(*Hint: For multiple choice answers, it’s easier for your viewer to read answers listed line by line instead horizontally across one line. To list line by line, open the question with the multiple answers and click the “Advanced” tab. Scroll to the bottom and you’ll see the choice to list answers line by line.)

Step 6. When you’re finished with the form, click “Save” but stay in Form Builder. Click the “Theme Editor” tab and select the colors, textures and styles you would like to apply.
If you would like more information on adding colors and styles to your form, click here.
Step 7. When you’re finished, click “Save” and then “Exit” Form Builder. You’ll be returned to the Summary Page. This page will provide you with the link to your invitation that you can send to your invitees.

Once you’re more comfortable with creating basic invitations and forms, you’ll be able to build more complex ones. Our next blog post in the “Getting Started” series will explain how to add a map to your form just like we did for this invitation template. In the meantime, if you have any questions or suggestions, please contact us.

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